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Complaints

“A complaint that is not heard by the organisation is more damaging than a complaint that is received, acknowledged and remedied” Francis Report, 2013

 


 

How to make a complaint

If you are complaining about a service that you or someone else has experienced it is recommended that you contact the organisation that provides the care as they are best placed to investigate the issues raised.

If you want to complain about anything else, please email the CCG at gwccg.complaints@nhs.net.

Making a Complaint - Step 1

 

Main provider contact details for making complaints and complements

Step 1

Step 2

  • Guildford and Waverley CCG. If you are unsure who to contact we can help.
  • Email: gwccg.complaints@nhs.net

    Phone: 01483 405450

    Our complaints flowchart shows how your complaint will be handled.

    The CCG requires your written consent to share your complaint and your personal details with another organisation. If your complaint is best dealt with by a different organisation, you will be asked to complete a written consent form. If we do not receive your written consent please be assured that we will not share your information outside the CCG but neither will we be able to take any action to resolve it.

Step 3

 

The CCG's Commitment to You

  • To acknowledge your complaint in writing within 3 working days. If you email us with your complaint, please remember to include your postal address as well.
  • To maintain your confidentiality. If you are complaining on behalf of someone else, we will need their permission in writing that they are happy for you to make the complaint on their behalf and for it to be investigated.
  • To ensure your complaint is investigated by the right organisation. Only on receipt of written consent from you to share your information.
  • To ensure you understand why a different organisation might be best placed to investigate your complaint.
  • To keep in contact with you when your complaint is about the CCG’s commissioning function, especially when the investigation is taking longer than expected.
  • To investigate and respond to you in writing within 20 working days when your complaint is about the CCG and its commissioning arrangements. If another organisation has accepted responsibility for investigating your complaint, they will have their own policy for investigating complaints and responding to you.
  • To learn from your complaint and use this learning to improve services for patients and carers, in collaboration with providers and other CCGs
  • To provide an annual report of complaints for the Governing Body.

 

Getting support when making complaint

Making a complaint is not always easy to do. If you need independent advice or support about your complaint you can contact the Independent Complaints Advocacy Service (ICAS) which for the Guildford and Waverley area is provided by Healthwatch Surrey.

Advocates support you through the whole NHS complaints process. They explain the options available and support you to pursue your chosen course of action. They only do what you ask them to and will not try to tell you what to do. They do not investigate or encourage complaints, nor do they offer legal or medical advice. The service is free, independent and confidential.

Healthwatch Surrey provides free, independent support and assistance for people who live in Surrey who might need support to make a complaint about an NHS service. If you would like their help or to find out more, visit the Healthwatch Surrey website or contact them in one of the following ways:

If you are unsure who to contact or would like further guidance, please do contact the CCG.

Our complaints policy is available via the Publications > Policies and Strategies page of this website.

 

Independent Review

We aim to ensure that all complaints that we receive are addressed to the complete satisfaction of the complainant. However, we do recognise that, in some instances, people may wish to seek an independent review.

You are entitled to ask for an independent review of your case by the Parliamentary and Health Service Ombudsman. The Ombudsman is independent of the NHS and they will decide if they are able to investigate your complaint.

The Ombudsman will normally only take on a complaint after you have first tried to resolve the complaint with the organisation involved and have received a response from them.

You can contact the PHSO using the following methods:

 

If you don’t want to make a formal complaint but need someone to talk to

Patient Advice and Liaison Services (PALS) are provided by various NHS organisations such as hospitals, community services and mental health services to help address immediate issues.

Contact PALS in the relevant organisation if you have a concern e.g. when your appointment might be; a question or simply wish to make an enquiry.

Go to the websites listed above to find details of PALS in different organisations.

 

Annual Complaints Reports

CCGs must publish a report on the complaints they have received in the previous year, identifying themes and learning to improve care for the future.

Complaints Annual Report 2016-17.

Complaints Annual Report 2015-16.

Complaints Annual Report 2014-15.

 


Page updated:16 February 2018
Next review due:16 February 2019
Model Publication Scheme:Class 1: Who we are and what we do

“A complaint that is not heard by the organisation is more damaging than a complaint that is received, acknowledged and remedied” Francis Report, 2013

 


 

How to make a complaint

If you are complaining about a service that you or someone else has experienced it is recommended that you contact the organisation that provides the care as they are best placed to investigate the issues raised.

If you want to complain about anything else, please email the CCG at gwccg.complaints@nhs.net.

Making a Complaint - Step 1

 

Main provider contact details for making complaints and compliments

Step 1

Step 2

  • Guildford and Waverley CCG. If you are unsure who to contact we can help.
  • Email: gwccg.complaints@nhs.net

    Phone: 01483 405450

    Our complaints flowchart shows how your complaint will be handled.

    The CCG requires your written consent to share your complaint and your personal details with another organisation. If your complaint is best dealt with by a different organisation, you will be asked to complete a written consent form. If we do not receive your written consent please be assured that we will not share your information outside the CCG but neither will we be able to take any action to resolve it.

Step 3

 

The CCG's Commitment to You

  • To acknowledge your complaint in writing within 3 working days. If you email us with your complaint, please remember to include your postal address as well.
  • To maintain your confidentiality. If you are complaining on behalf of someone else, we will need their permission in writing that they are happy for you to make the complaint on their behalf and for it to be investigated.
  • To ensure your complaint is investigated by the right organisation. Only on receipt of written consent from you to share your information.
  • To ensure you understand why a different organisation might be best placed to investigate your complaint.
  • To keep in contact with you when your complaint is about the CCG’s commissioning function, especially when the investigation is taking longer than expected.
  • To investigate and respond to you in writing within 20 working days when your complaint is about the CCG and its commissioning arrangements. If another organisation has accepted responsibility for investigating your complaint, they will have their own policy for investigating complaints and responding to you.
  • To learn from your complaint and use this learning to improve services for patients and carers, in collaboration with providers and other CCGs
  • To provide an annual report of complaints for the Governing Body.

 

Getting support when making complaint

Making a complaint is not always easy to do. If you need independent advice or support about your complaint you can contact the Independent Complaints Advocacy Service (ICAS) which for the Guildford and Waverley area is provided by Healthwatch Surrey.

Advocates support you through the whole NHS complaints process. They explain the options available and support you to pursue your chosen course of action. They only do what you ask them to and will not try to tell you what to do. They do not investigate or encourage complaints, nor do they offer legal or medical advice. The service is free, independent and confidential.

Healthwatch Surrey provides free, independent support and assistance for people who live in Surrey who might need support to make a complaint about an NHS service. If you would like their help or to find out more, visit the Healthwatch Surrey website or contact them in one of the following ways:

If you are unsure who to contact or would like further guidance, please do contact the CCG.

Our complaints policy is available via the Publications > Policies and Strategies page of this website.

 

Independent Review

We aim to ensure that all complaints that we receive are addressed to the complete satisfaction of the complainant. However, we do recognise that, in some instances, people may wish to seek an independent review.

You are entitled to ask for an independent review of your case by the Parliamentary and Health Service Ombudsman. The Ombudsman is independent of the NHS and they will decide if they are able to investigate your complaint.

The Ombudsman will normally only take on a complaint after you have first tried to resolve the complaint with the organisation involved and have received a response from them.

You can contact the PHSO using the following methods:

 

If you don’t want to make a formal complaint but need someone to talk to

Patient Advice and Liaison Services (PALS) are provided by various NHS organisations such as hospitals, community services and mental health services to help address immediate issues.

Contact PALS in the relevant organisation if you have a concern e.g. when your appointment might be; a question or simply wish to make an enquiry.

Go to the websites listed above to find details of PALS in different organisations.

 

Annual Complaints Reports

CCGs must publish a report on the complaints they have received in the previous year, identifying themes and learning to improve care for the future.

Complaints Annual Report 2016-17.

Complaints Annual Report 2015-16.

Complaints Annual Report 2014-15.

 


Page updated:16 February 2018
Next review due:16 February 2019
Model Publication Scheme:Class 1: Who we are and what we do
 
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